Purchasing Division Bid Requests
Open/Closed Bid Requests
The following listing represents bids which are currently active within the City of Antioch - Purchasing Division. For more information in regards to these bids or to find out how you may become a vendor within the City of Antioch, please call 925-779-6994 or fax the Purchasing Division at 925-779-6817. All bids are due via mail or courier no later than the published date and time. NO fax bids will be allowed.
If you download any of these documents from this website, it is the vendor's responsibility to check back with the website for any addenda that may have been issued, prior to the bid/proposal due date or you may contact the Purchasing Office at 925-779-6994.
| Bid Number |
Open
Date |
Close
Date |
Close
Time |
Description |
RFP/Bid Doc |
Addndm |
Vendor List |
Bid
Tab |
Posted Results |
| Bid No. 204-0309-10F |
3-9-10 |
3-31-10 |
2:00 PM |
Materials for High Speed Data in Police Vehicles |
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| Bid No. 946-0217-10F |
2-17-10 |
3-17-10 |
2:00 PM |
Banking Services |
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| Closed Bids |
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11-02-09 |
11-30-09 |
4:00 PM |
Professional Auditing Services |
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| Bid No. 968-0916-10F |
9-16-09 |
10-07-09 |
2:00 PM |
Remove/Install Granular Carbon |
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| Bid No. 913-0529-09F |
5-29-09 |
6-18-09 |
2:00 PM |
Country Hills Drive Pavement Rehab |
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| Bid No. 968-0513-09F |
5-13-09 |
6-02-09 |
2:00 PM |
Slurry Sealing of City Streets |
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| Bid No. 918-0319-09F |
3-24-09 |
4-22-09 |
2:00 PM |
Consultant to Create and Implement a Downtown Marketing Campaign |
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| Bid No. 310-0317-09 |
3-20-09 |
4-03-09 |
2:00 PM |
Envelopes Printing |
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| Bid No. 966-0317-09 |
3-20-09 |
4-03-09 |
2:00 PM |
Water Bill Forms Printing |
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| Bid No. 968-0317-09F |
3-17-09 |
4-09-09 |
2:00 PM |
Towing and Roadside Service |
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| Bid No. 750-0310-09F |
3-11-09 |
3-31-09 |
2:00 PM |
Annual Purchase ¾” AB Rock (Class II) |
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| Bid No. 985-0224-09 |
2-24-09 |
3-12-09 |
2:00 PM |
Purchase Women’s & Men’s Softballs |
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| Bid No. 690-0130-09F |
2-2-09 |
3-04-09 |
2:00 PM |
Purchase (1) Standby Generator for Canal West Pump Station Upgrades |
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| Bid No. 913-1205-09F |
12-12-08 |
1-08-09 |
2:00 PM |
Retrofit (2) Culverts Under Street |
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| Bid No. 070-1205-09F |
12-05-08 |
1-06-09 |
2:00 PM |
Purchase (3) 2009 Ford Crown Vic Police Vehicles
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| Bid No. 988-1104-09F |
11-14-08 |
12-18-08 |
11:00 AM |
Annual Contract for Park Maintenance
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| RFP PW567-C |
11-24-08 |
12-12-08 |
2:00 PM |
Pre-Qualification Statement for Construction of Prewett Park Community Facilities |
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| Bid No. 645-1114-09F |
11-14-08 |
12-03-08 |
2:00 PM |
Annual Contract for Copy and Printer Paper
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| Bid No. 928-1112-09F |
11-14-08 |
11-26-08 |
2:00 PM |
Emission Control Upgrade for Year 2000 Sterling Water Truck
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| Bid No. 968-1022-09F |
10-24-08 |
11-13-08 |
2:00 PM |
Guardrail Repair or Replacement
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| Bid No. 550-1017-09F |
10-17-08 |
10-31-08 |
2:00 PM |
Raised Pavement Markers
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| Bid No. 070-1009-09F |
10-10-08 |
10-23-08 |
2:00 PM |
Purchase (2) 2009 Suzuki DR-Z400SM Motorcycles
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| Bid No. 885-1007-09F |
10-07-08 |
10-21-08 |
2:00 PM |
Pool Chemicals for Prewett Family Waterpark
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| Bid No. 929-1002-09F |
10-02-08 |
10-17-08 |
2:00 PM |
Annual Contract for Rental of Operated Asphalt/Concrete Grinder & Sweeper
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| Bid No. 745-1001-09F |
10-03-08 |
10-16-08 |
2:00 PM |
Annual Contract to Purchase Asphalt & Street Materials
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| Sale No. S-0925-09 |
10-01-08 |
10-15-08 |
2:00 PM |
Public Sale of Surplus Office Furniture
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| Bid No. 966-0922-09F |
09-22-08 |
10-08-08 |
2:00 PM |
Annual Printing of Quarterly Antioch City Newsletter |
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| Bid No. 550-0908-09F |
09-16-08 |
10-02-08 |
2:00 PM |
Furnish & Install (5) Traffic Signal Service Enclosures and Battery Backups |
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The Purchasing Division does not contract for public works construction projects, or leases and rentals of real property. These contracts are usually negotiated by the Engineering Department or City Attorney's Office.
Purchasing Commitments
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To conserve public funds through reduction in cost and improvement in quality of materials and services purchased.
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Continually seek new sources of supply and new products.
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Qualify new suppliers and make plant visits to increase our knowledge of products,
services, plant facilities and personnel.
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Review suppliers' performance to insure reliability.
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Assure prompt delivery of supplies, equipment and services to meet the requirements of all City departments.
Methods of Procurement
As stated before, competition is the key when doing business with the City of Antioch. Most procurement actions with a dollar value of $1,000.00 or more will be competitively bid. This may be in the form of a written bid or a telephone bid. All purchases over ten thousand dollars ($10,000) are formal bids and are subject to approval by the City Council. This type of bid will only be accepted when all correspondence is sealed.
Please read all bid and proposal forms carefully. The City explicitly explains each detail required to meet minimum specifications. Please be sure you can comply with all the requirements before bidding. If the material is unclear or other complications arise, contact the Purchasing Office as soon as possible. Do not wait until the date of the bid opening.
Closing time for all bids, formal and informal, is 2:00 p.m. of the closing date noted on quotation form.
All bids must be received in Purchasing prior to closing time and date specified. Late bids will not be accepted.
Upon bid award, all bid documents will be available for examination in accordance with the State of California Public Disclosure Laws.
Bidders List
A list of bidders for all classes of commodities and services normally purchased by the City is maintained in the Purchasing Division. These lists are reviewed prior to soliciting bids. The advantage of being on our list is to increase the potential of a vendor being notified of our needs.
Being on the bidders list does not guarantee that you will receive bids. The number of potential bidders sometimes prohibits the mailing of bids to every vendor listed under a particular commodity or service.
To remain abreast of the City's current bids, you should keep in contact with the Purchasing Division to check the current listing of bids. You can contact the City Purchasing Division or Agent via e-mail at purchasing@ci.antioch.ca.us or view the City's website at www.ci.antioch.ca.us to obtain the most current information on bids being solicited by the City.
To be placed on our Bid List, please call the Purchasing Division at 925-779-6994, contact via fax at 779-6817, or by written request. A Vendor Information Applicationwill be sent out immediately. One can also be downloaded from our website.
Catalogs
Many vendors furnish catalogs of their products. These are displayed in the Purchasing Department for use by all City departments. Vendors are encouraged to keep their catalogs updated on a frequent basis.
Bonding and Sureties
While there may be cases where bid bonds, payment bonds or performance bonds are required, the City is committed to use bonds only when specifically justified. Bonding is recognized as a possible impediment to a new or small business, therefore, it is not called for on a routine basis.
Insurance Requirements
Normally, property damage and public liability insurance are required of those vendors performing services on property owned by the City of Antioch. (You will be notified before the contract is awarded if insurance is required. Worker's compensation is also required for your employees.)
Payments
The City of Antioch desires to pay its bills in a prompt manner. The payment is contingent upon receiving a proper invoice and delivery of the goods or services. Invoices must be mailed to Accounts Payable for processing. Payment is usually made on a net thirty days basis. Partial payments will be made on partial deliveries.
Certification
A business that wishes to be considered a DBE or WBE must be certified by the California Department of Transportation or another governmental agency whose certification process is accepted by the City of Antioch.
Buyer/Seller Relations
The promotion of good vendor relations is an important function in the City's procurement process. Much of the City's and your time will be saved by observing the following rules and principles:
- It is suggested that you make the Purchasing Office your first contact. Our staff can acquaint you with our procedures and direct you to the most concerned areas for your goods and services. Generally, the Purchasing Agent is the only person authorized to commit the City for the purchase of materials, services or equipment. Payment may not be made for any goods delivered or services rendered without an authorized purchase order.
- Make your sales investments wisely. Sometimes a vendor will devote considerable time and money in presenting a product to a City department, in hope of making a sale. If you do this, remember that the purchase will eventually be made by competitive bid. What you spend for expensive designs and demonstrations does not guarantee you an order.
- Every employee of the City of Antioch is required to keep free of obligation by refusing to accept gifts offered by vendors or their representatives. Therefore, vendors are requested to cooperate in this regard by not making any such offers to employees.
- Normally, no appointment is needed to call on the Purchasing Department. However, if you wish to see a certain person, an appointment is advised. You are very important to our operation and you are welcome. Please be brief but informative in your presentation so that it is meaningful to both of us. Office hours are Monday through Friday, 8:00 a.m. - 5:00 p.m.
We are pleased with your interest in the City of Antioch and want to assure you that we will give you every opportunity to compete for the City's business.
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