The Finance Department is responsible for the safekeeping, management and accounting of the City's financial assets. The Department supplies timely and accurate financial reports to elected and appointed officials and to the State to ensure that a sound program of fiscal control is undertaken with respect to implementing the budget.
The Finance Department consists of four divisions supervised by the Director of Financial Services.
City of Antioch
P.O. Box 5007
Antioch, CA 94531-5007.
We are pleased with your interest in the City of Antioch and want to assure you that we will give you every opportunity to compete for the City's business.
Administration
The Administration Division provides direction and coordination of all Finance Department functions. The Division is responsible for preparing and monitoring the City's annual operation budget and for developing and implementing internal control policies and procedures. The Director of Financial Services is also the Controller for the Antioch Area Public Facilities Financing Agency - Community Facilities District (CFD) 1989-1 (Mello Roos).
Finance Director – Dawn Merchant
Assistant Finance Director – Jo Castro
Administrative Analyst –Jodi Fehl
Purchasing - Doug Alessio/Susan Lantrip
Tel (925) 779-7055
Fax (925) 779-7054.
Accounts Payable:
Tel (925) 779-7000, Ext. 1-2041
Accounting
The Accounting Division is responsible for maintaining the general ledger accounting system as well as processing accounts payable and payroll. The Division prepares all the accounting entries, monthly revenue and expenditure reports, coordinates the annual audit and other audits as well as prepare financial reports that are needed by management and other governmental agencies. The Division can be reached by calling (925) 779-7055; fax (925) 779-7054.
Operations
The Operations Division provides processing services to all City departments for accounts receivable. The Division provides utility billing for water and sewer services on a monthly basis ( (925) 779-7060 ) and business licenses ( (925) 779-7059 ).
Finance Services Supervisor – Lisa Saunders
Purchasing
The Purchasing Division purchases all material, supplies, services and equipment by utilizing the most effective procurement procedures consistent with legal and ethical guidelines.
Tel (925) 779-6994
Fax (925) 779-6817
Insurance Requirements
Normally, property damage and public liability insurance are required of those vendors performing services on property owned by the City of Antioch. (You will be notified before the contract is awarded if insurance is required. Worker's compensation is also required for your employees.)
Payments
The City of Antioch desires to pay its bills in a prompt manner. The payment is contingent upon receiving a proper invoice and delivery of the goods or services. Invoices must be mailed to Accounts Payable for processing. Payment is usually made on a net thirty days basis. Partial payments will be made on partial deliveries.
Minority and Small Business Outreach Commitment
We are committed to provide maximum opportunities for small, minority and women owned businesses to compete successfully in supplying our needs for products and services.
Certification
A business that wishes to be considered a DBE or WBE must be certified by the California Department of Transportation or another governmental agency whose certification process is accepted by the City of Antioch.
Buyer/Seller Relations
The promotion of good vendor relations is an important function in the City's procurement process. Much of the City's and your time will be saved by observing the following rules and principles:
It is suggested that you make the Purchasing Office your first contact. Our staff can acquaint you with our procedures and direct you to the most concerned areas for you goods and services. Generally, the Purchasing Agent is the only person authorized to commit the City for the purchase of materials, services or equipment. Payment may not be made for any goods delivered or services rendered without an authorized purchase order.
Make your sales investments wisely. Sometimes a vendor will devote considerable time and money in presenting a product to a City department, in hope of making a sale. If you do this, remember that the purchase will eventually be made by competitive bid. What you spend for expensive designs and demonstrations does not guarantee you an order.
Every employee of the City of Antioch is required to keep free of obligation by refusing to accept gifts offered by vendors or their representatives. Therefore, vendors are requested to cooperate in this regard by not making any such offers to employees.
Normally, no appointment is needed to call on the Purchasing Department. however, if you wish to see a certain person, an appointment is advised. You are very important to our operation and you are welcome. Please be brief but informative in your presentation so that it is meaningful to both of us. Office hours are Monday through Friday, 8:00 a.m. - 4:00 p.m.
supervised by the Director of Financial Services. 
